Through the Labyrinth – book interview

Photo by Jim Byerly

Below is an interview I did in January 2012 with Fay Simer, Senior Transportation Planner at MnDOT, about the 19th book in the Commissioner’s Reading Corner Book of the Month series: Through the Labyrinth: The Truth About How Women Become Leaders  by Alice Eagly and Linda Carli.

Tang: What motivated you to step up and want to lead this book discussion?

Simer: I think the topic of how women become leaders is relevant, particularly in the transportation industry, a field traditionally dominated by men.  I saw the topic had not yet been brought up as part of the Commissioner’s Reader Corner and I thought this book could add something to the discussion series.

Tang: Why did you pick this book?

Simer: Many authors on the topic of women’s advancement essentially tell women that they either need to behave “more like men,” i.e., more aggressively, or “more like women,” i.e., more collaboratively. Through the Labyrinth stood out to me because it discusses the merits of different leadership styles and helps readers understand how their application in different professional settings is typically perceived by others.

Tang: What do you like most about this book?

Simer: The authors identify building social capital as an essential tool used by women who have achieved notable professional success.  As a board member of the Women’s Transportation Seminar in Minnesota, a professional organization with a mission to advance women in the transportation field, this book validates my belief in our work and the relevance of the group’s mission.

Tang: Traditionally, the biggest problem women face in their careers is a glass-ceiling in leadership positions.   Nowadays, more women are in leadership positions. However, female leaders still face more obstacles and challenges than their male counterparts. What kinds of issues do women leaders have to struggle with today?

The book confirms that many of the usual suspects still contribute to the “labyrinth” of obstacles women face in their climb to the top.  Married women still spend more hours per week on household chores and child-rearing than married men (though men’s participation is increasing steadily); women still face stereotypes regarding what behaviors and attitudes are appropriate for their gender, and many organizational cultures do not support women seeking leadership experience.  The point is that there is no clear path for a woman seeking to attain the top of her field; many women negotiate these barriers on their own.  Discussing these barriers openly will help us learn how to better support women collectively as they advance in their careers.   

Tang:  You have taken on a leadership role with the Minnesota Women’s Transportation Seminar. What kind of dilemma and obstacles have you experienced as an emerging women leader?

Simer: I am the type of person that needs to be challenged and I like pushing myself in different directions.  One of the things I appreciate about my board position on the Women’s Transportation Seminar is the opportunity to take on roles that aren’t part of my job description at MnDOT.  Whether I’m organizing an event, leading other volunteers, or setting the board’s initiatives for the year, I like the chance to be creative and to push myself to try different aspects of leadership activities that are new to me.

Tang: The authors say, to increase gender equality in the workplace, change must take place on four levels: the culture, the organization, the family and the individual. What can MnDOT and what can individuals do to improve our workplace for women leaders?

Simer: The book points out that an organization’s social culture can obstruct women’s access to advancement opportunities as much as individual prejudices.  The authors note that demands for long work hours, travel, and the ability to relocate- necessities in many managerial positions, can be especially difficult for women, who typically have more household obligations than men.  In addition, the book notes that women face challenges obtaining appropriately demanding work assignments, called developmental job experiences that are prerequisites for promotion.  I think these are areas that leaders at MnDOT could take a closer look as they determine how to distribute advancement opportunities equitably across the organization.

Tang:  What are the most important lessons you have learned from the book? What are the most important ideas you would like people to take away from this book?

Simer: Studies on corporate executives and boards of directors in US firms find that the inclusion of women is associated with stronger financial performance.  Young men entering the workforce are more likely to question why they don’t see women in managerial positions than why they do.  Promoting parity among women and men’s leadership opportunities is an organizational concern, not a “women’s” concern. 

Tang: What lessons have you learned in your career that you would like to share with other women and would benefit other women to become more successful leaders?

Simer: I place great value on the relationships I’ve had with mentors throughout my career development.  My advice is to seek out people with qualities you admire and to learn as much from their leadership style as you can.

Tang:  Tell us a little bit about your reading habits.

Simer: I love reading!  For anyone interested in an honest and insightful account of one woman’s rise to the top of her field, I highly recommend Katherine Graham’s Personal History.

The Power of Full Engagement – book interview

Photo by David Gonzalez

Below is an interview I did in December 2011 with Eric Davis, Enterprise Risk Management Project Manager (He was MnDOT Human Resources Director at the time) about the 18th book in the Commissioner’s Reading Corner Book of the Month series: The Power of Full Engagement : Managing Energy, Not Time, is the Key to High Performance and Personal Renewal by Jim Loehr and Tony Schwartz.

Tang: Why did you pick this book?

Davis: In the first chapter, the authors ask their readers “If you could wake up tomorrow with significantly more positive, focused energy to invest at work and with your family, how significantly would that change your life for the better?  As a leader, how valuable would it be to bring more positive energy and passion to the workplace?  If those you lead could call on more positive energy, how would it affect their relationships with one another, and the quality of service that they deliver to customers and clients?”

There is so very much competing for our time, attention and energy.  Feeling starved for time, we assume we have no choice but to try and cram as much as possible into every day.  But as the authors point out, managing our time efficiently is no guarantee that we will bring sufficient energy to whatever it is we are doing.  The authors assert that “energy, not time, is the fundamental currency of high performance.”

Tang: What do you like most about this book?

Davis: The book offers a number of case studies and a few were uncomfortably familiar. I recognized in myself many of the same destructive habits that may have allowed me to meet some short-term goals, but risked my long-term health and most important relationship.  I took some inspiration from these stories and applied the author’s principles for key energy management principles.  Although I can’t claim to habitually renew my energy in all four dimensions of life (physical, spiritual, mental, emotional) as the authors advise, I do generally recognize when my engagement and energy predictably falters and know I need to make energy renewal a priority.

Tang: Recently the Office of Human Resources has been conducting an Employee Engagement Survey agency-wide, one division at a time. Is this the first time MnDOT has done such a survey? What do you try to get out of the survey and what do you plan to do with the result?

Davis: No.  There was a department-wide, comprehensive attempt to assess employee satisfaction and engagement in the 90s.  Unfortunately, the results were not very actionable and it was difficult to respond to identified concerns.  The approach of using a limited set of questions focused on actionable items known to influence an employee’s engagement and conducting the survey in divisions of the agency allows leaders to more effectively respond to what we learn from the survey.  In that sense, I think what we are doing now is more valuable and effective. 

Tang: Is there anything from the book you learned that has been helpful in this survey effort?

Davis: The authors write “Leaders are the stewards of organizational energy – in companies, organizations and even in families.  They inspire or demoralize others first by how effectively they manage their own energy and next by how well they mobilize, focus, invest and renew the collective energy of those they lead.”

The survey gives MnDOT leaders some valuable insight into what employees believe about their own experience and the opportunity to better influence engagement. 

Tang: The book mentions a Gallup poll showing that less than 30 percent of American workers are “fully engaged,” 55 percent are “not engaged” and 19 percent are ”actively disengaged.”  How engaged are MnDOT employees based on our Employee Engagement Survey result so far?

Davis: So far, the survey suggests the majority of MnDOT employees are highly engaged.  In general, the majority of MnDOT employees report they understand what is expected of them at work, have access to the necessary tools and resources to do their work, understand how their job makes a difference and are willing to give their very best efforts to get a quality job done.  Perhaps one of the most encouraging things we’ve learned from our survey is how nearly every MnDOT employee takes tremendous pride in serving the public.  Despite the public and political discourse that at times can be very hostile to public employees, MnDOT employees have sustained a strong sense of pride in the service they provide to the public. 

Tang:  What does it mean to be fully engaged?

Davis: To be fully engaged, we must be physically energized, emotionally connected, mentally focused and spiritual aligned with a purpose greater than our immediate self-interest.  As the authors explain, “It means being able to immerse yourself in the mission you are on, whether that is grappling with a creative challenge at work, managing a group of people on a project, spending time with loved ones or simply having fun.”

Tang:  What are the core principles of full engagement?

Davis: The authors explain full engagement requires:

(1)   Our ability to draw on four related sources of energy, our physical capacity, our emotional capacity, our mental capacity and our spiritual capacity.  Peak performance under pressure is achieved when all levels are working together.

(2)   Our ability to balance energy expenditure with intermittent energy renewal because energy capacity diminishes both with overuse and with underuse.

(3)   Our ability to push beyond our normal limits, training in the same systematic what that elite athletes train.

(4)   Our ability to incorporate positive energy rituals – highly specific routines for managing and renewing our energy for sustained high performance. 

Tang:  What can you as the HR director (Or What can MnDOT) do to help employee become more or fully engaged physically, emotionally, mentally and spiritually?

Davis: As leaders we need to model and encourage everyone we work with to recognize and act on the wisdom of occasionally “stepping off the endless treadmill of deadlines and obligations” to take time for our reflection and renewal.  Emails, cell-phones, and the like can easily addict us to the urgent and now and fill us with an inclination to live our lives in a perpetual state of crisis management.  However, sustained high performance depends as much on how we renew and recover energy in these four dimensions of our lives as how we expend it.  When leaders attend to the well-being of employees and people feel strong and resilient, physically, mentally, emotionally and spiritual, they perform better.   They win, their families win, our communities win, and MnDOT wins.

Tang:  What are the most important lessons you have learned from the book? What are the most important ideas you would like people to take away from this book?

Davis: Stress is not necessarily the problem, nor is the quantity of time available to us.  “The number of hours in a day is fixed, but the quality of energy available to us is not.”  As the authors succinctly assert, “Performance, health and happiness are grounded in the skillful management of energy.”  While in our lifetime there will undeniably be real life crises and tragedies, difficult relationships, toxic environments, but we often have more control over our energy that we ordinarily realize.  “The more we take responsibility for the energy we bring to the world, the more empowered and productive we become,” Loehr and Schwartz.

Tang: Please share some quotes from the book that are very meaningful for you.

Davis: “Most of us are just trying to do the best that we can.  When demand exceeds our capacity, we begin to make expedient choices that get us through our days and nights, but take a toll over time.  We survive on too little sleep, wolf down fast foods on the run, fuel up with coffee and cool down with alcohol.  Faced with relentless demands at work, we become short-tempered and easily distracted.  We return home from long days at work feeling exhausted and often experience our families not as a source of joy and renewal, but as one more demand in an already overburdened life.”

“Will and discipline are far more limited resources than most of us realize.  If you have to think about something each time you do it, the likelihood is that won’t keep doing it for very long.  The status quo has a magnetic pull on us.”

“While it isn’t always in our power to change our external conditions, we can train to better manage our inner state.  We aim to help corporate athletes use the full range of their capacities to thrive in the most difficult circumstances and to emerge from stressful periods stronger, healthier, and eager for the next challenge.”

Tang:  Tell us a little bit about your reading habits.

Davis: I often find I’m reading more than one book at a time and would like to cultivate a habit of just reading one book at a time so I can enjoy and learn from the book better.  I permit myself to divide my attention a bit too thin.  Riding the bus for my morning and evening commute is the best time for me to read.  I like to have a book to read for my education and development in the morning and something strictly for fun and enjoyment after work.

Disciplined Dreaming – book interview

 Below is an interniew I did on Sept. 29, 2011 with Tiana Carretta, Commissioner’s Office Intern & Building Services Intern. We talked about the 15th book in the Commissioner’s Reading Corner Book of the Month series: Disciplined Dreaming: A Proven System to Drive Breakthrough Creativity by Josh Linkner.

Tang:  Most people at MnDOT don’t know you. Before we talk about the book, would you please share a little bit about your background?  

Carretta: I started at MnDOT in May 2009 at the Maplewood Lab where I also worked at the MnROAD Facility. I came to the Commissioner’s Office in June2010. In August, I started an architecture internship in the Building Services Dept. I am currently working part-time in both the Commissioner’s Office and in Maintenance. I am finishing up my last semester in the Architecture Program at the University of Minnesota and will be graduating this December.  

Tang:  You participated in our March book discussion on Millennials and the different generations in the workplace. How is your experience of working at MnDOT as a Millennial?  

Carretta: I think one of the best things about MnDOT is that there is an array of different generations that are all working together to make MnDOT a world class organization. I think every generation has a different way of working and I’ve had a great experience learning from both seasoned and newer employees.  

Tang: Why did you pick this book?  

Carretta: Commissioner Sorel recommended this book to me. He thought I would like it because it’s about creativity. I think because my major is in the creative field, it was a good pick.   

Tang: What is the book about?  

Carretta: The book is about how to increase creativity, fuel competitive advantage, and build successful businesses. The author uses a 5-step process to achieve the goal — ask (define objectives), prepare (mind, culture, and environment), discover (ways and techniques of creativity), ignite (the sparks of creativity) and launch (implementation). The author attempts to engage all readers to develop their creativity muscle through a disciplined process.  

Tang: What do you like most about this book?  

Carretta: I like the book because I think I can relate to it on a personal level. In the Architecture program, every day I work designing and creating. In a way, the ideas in the book validate what I am doing every day at school. I think for MnDOT, the book is helpful in defining ways to expand our creative thinking. While I think MnDOT employees are innovative, the book explains new ideas and techniques to think about and try that would generate even more creative and innovative ideas. 

Tang: What do you not like about this book?  

Carretta: Although the real life examples used in the book are all from the private sector, I think that there is a lot to learn from them about being an agile, creative organization. Learning about developing creativity is especially important for the public sector because we have constrains and challenges that the private sector does not have.  

Tang:  What is the most important idea(s) you would like people to take away from this book? 

Carretta: I think the most important idea is that everyone has the capacity and potential to be creative. As the author explains, creativity is one of the most important ingredients of personal and business success.  The book provides practical and applicable ways of developing creativity.  

Tang:  After working at MnDOT for two years, what is your impression of MnDOT’s culture and environment in terms of creativity? What are we doing right to build a creative culture and environment? If we are not doing well in this area, how can we improve?  

Carretta: Although I’ve been here for a little over two years, I still think of myself as a newer employee because I’m constantly learning more about MnDOT. For example, when I worked on the new display case in the CO Ground Floor lobby, I learned about the many innovative and creative projects that earned MnDOT its awards.  

In the offices that I’ve worked at during my limited time here at MnDOT, I think that the organization is doing a nice job building a creative environment. The Commissioner’s Reading Corner is a nice example of our creative culture. 

Tang: Please share some quotes from the book that are very meaningful for you.  

Carretta: Creativity is defined as “the ability to think of a common idea in an uncommon way.” — Randall Dunn. p. 25  

“If I had eight hours to chop down a tree, I’d spend six hours sharpening my axe.” — Abraham Lincoln. p. 109  

Tang:  Tell us a little bit about your reading habits.  

Carretta: Because I’m in school, most of my time is dedicated to assigned readings for my architecture classes. In my spare time, my favorite online newspaper is Fast Company Design as it tracks trends in the design and business worlds.

The 21 Irrefutable Laws of Leadership – book interview

Photo by Jim Byerly

Below is a book interview I did on Aug. 1, 2011 with Tracy Hatch, MnDOT Chief Financial Officer. We talked about the 14th book in the Commissioner’s Reading Corner Book of the Month series: The 21 Irrefutable Laws of Leadership by John C. Maxwell.

 

Tang: Why did you pick this book?

Hatch: I picked the book because I’ve read other work by this author and really enjoyed his perspective. John Maxwell is an internationally recognized leadership expert, speaker, and author who has written more than 50 books, primarily focused on leadership. I have read two of them – Failing Forward: Turning Your Mistakes into Stepping Stones for Success (2000) and The 360° Leader (2006)

Tang: What do you like about this book?

Hatch: The book was first published in 1998 and then revised and updated in 2007 as the 10th anniversary edition. In the book the author sums up everything he has learned about leadership over more than 40 years and distills it into the 21 principles. They are very concise, practical and applicable. I also like the real life stories and examples he shares to illustrate the lessons and principles.

Tang: Among the 21 laws discussed in the book, which one resonated more with you and why?

Hatch: The law of process – leadership develops daily, not in a day – speaks more to me than the others.

Leadership development is an on-going learning process of self-discipline and perseverance. Leaders are learners. Maxwell says: “Leadership doesn’t develop in a day. It takes a lifetime. To lead tomorrow, learn today.” You need to be intentional about your priorities and what you spend your time on.  There are always so many things demanding your time and attention, the law of process really spoke to me about being deliberate in those choices.

Tang: Please share some quotes from the book that are very meaningful for you.

Hatch: “The best place for a leader isn’t always the top position. It isn’t the most prominent or powerful place. It’s the place where he or she can serve the best and add the most value to other people.” – p. 52

“To build trust, a leader must exhibit competence, connection, and character.” — p. 64

“People will tolerate honest mistakes, but if you violate their trust you will find it very difficult to ever regain their confidence. That is one reason that you need to treat trust as your most precious asset. You may fool your boss but you can never fool your colleagues or subordinates.” – P. 64 

Tang:  Tell us a little bit about your reading habits.

Hatch: I enjoy reading. Except for some classics, I mostly read nonfiction – biographies, politics, leadership and management. Unfortunately I don’t have much time to read right now, but I always have a book within reach in case I can steal a few minutes for it.

Tang:  Tell us a little bit about your background.

Hatch: I am a native Minnesotan. I went to Northwestern College in Iowa and have a degree in Business Administration. I have been with the state government for 15 years. I have worked at the departments of Correction, Education and Human Services before coming to MnDOT.

Tang: You started your career at MnDOT in March 2009 as budget director. In March 2011 you were promoted from your position as the business manager for Operations Division to MnDOT’s chief financial officer. Congratulations for your promotion. What is your secret?

Hatch: You better ask my boss and colleagues the question.  

I want to go back to the quote I shared earlier: “To build trust, a leader must exhibit competence, connection, and character.

I think it’s a combination of character, competence and connection. In my first two years at MnDOT, I worked hard to understand the MnDOT business, gain knowledge about the different offices, build relationships and trust with people, and become a more rounded person. I think coming into the department with a fresh perspective  and the MnDOT knowledge I’ve gained over the past two years has really helped me to prepare to take the step into this position.

Tang:  Luck might also play a role. I think Commissioner Sorel has been very intentional in promoting younger generation to the upper management level. I remember when I interviewed him for the book on millennials and generational differences, I asked him about job assignments and promotion based on capabilities that millennials are accustomed to versus seniority that often happens in government, he said he looked at people’s capability and performance, not their years of services. Our MnDOT reorganization and upper management change at the beginning of the year was a testimony to his words.

Hatch: I agree.

Tang:  What are some of the new things or lessons you have learned in your new role that you would like to share?

Hatch: I gained a new appreciation for the staff in the Office of Financial Management, and all of the staff that work in administrative areas throughout the department, who work really hard every day behind the scenes.  The administrative functions are as complicated, difficult, and important as all of the other portions of our business.  I’m continually amazed at the dedication and commitment of the staff. I very much appreciate that they all love this department and, as we say, bleed orange along with the rest of the department.  I appreciate all MnDOT employees. After all, it’s what we all do together that makes MnDOT work.  WE ARE MnDOT…and proud!!

Moneyball – book interview

Below is an interview I did on May 9, 2011 with Nick Thompson, MnDOT Division Director for Policy, Safety & Strategic Initiatives. We talked about the 13th book in the Commissioner’s Reading Corner Book of the Month series, Moneyball: The Art of Winning an Unfair Game by Michael Lewis.

Tang: Why did you pick this book?

Thompson: I know I picked a book that is an unusual selection for the Commissioner’s Reading Corner. The book was published in 2003 and I read it in 2005. It stuck with me because of the transformational change in the story. I see it as an example of approaches we need to take in the public sector.  There are not many books that I will read twice, but this is one of the few I was interested in reading again. I like the author Michael Lewis. I read everything he publishes. 

Tang: What is the book about?

Thompson: The basis for the book is the question Michael Lewis asked himself – how did the Oakland A’s, one of baseball’s poorest teams as measured by payroll, managed to achieve a spectacular winning record?

Lewis explains how Billy Beane, the general manager of the Oakland Athletics, was able to maximize the market of talent with a minimum of spending. Beane used a new kind of thinking and an innovative method of business intelligence and leadership to build a successful and winning baseball team with a smaller budget than the competition. His way of doing business challenged the conventional baseball wisdom and changed the way baseball is played.  He challenged a way of thinking that was around for a century because they had to in order to get results.

Tang: Did you read and like the book because you were a baseball fan?

Thompson: No. Actually the book turned me into a baseball fan. It changed my thinking on baseball. Now I look at baseball from a new and different perspective.

Tang: What do you like about this book?

Thompson: I like how the author uses storytelling to present and solve complex problems in an engaging way.  As an organization, we face similar complex issues, and through effective storytelling we can have a better dialog with our customers and solve the issues and challenges we face.

Tang: What are the most important things you take away from this book that can be applied to your work or life?

Thompson:  Transformational change requires creative thinking and an innovative approach to problem solving. Don’t be afraid to challenge conventional thinking and wisdom in order to bring about transformational change. Defy tradition. Just because we have always done things this way doesn’t mean we can’t try new things and new ways of doing things.

Use data and information intelligently to solve complicated problems and make efficient decisions. Ask questions differently to bring about new ideas and solutions. Instead of focusing on problem solving, use business intelligence to play ahead of the game.

On many fronts at MnDOT, we are trying to find ways that lead to the transformational change. With our funding and budget challenges, we need to find ways to make low cost investments that have higher impact and can yield better results.

Tang: Can you please share an example to illustrate what you mean?

Thompson: MnDOT’s initiative Toward Zero Deaths is a good example of using data analysis and traffic accident information to reduce traffic fatalities on Minnesota roads. For examples, instead of looking at each fatal crash separately, we analyze the data and find commonalities among all crashes, and find solutions to prevent similar crashes from happening.  We also step away from just an engineering approach to the problem.  We ask different questions, we look at our data and information differently, and we build and operate our highway systems in many ways differently then we did before TZD.  And the results have been very positive.

Tang: Please share some quotes from the book that are very meaningful for you.

Thompson: “…at the bottom of the Oakland experience is a willingness to rethink baseball: how it is managed, how it is played, who is best suited to play it, and why.”

“Major League Baseball had no sense of the fans as customers, and so hadn’t the first clue of what the customer wanted.”

“If you challenge the conventional wisdom, you will find ways to do things much better than they are currently done.”

“…intellectual courage was his (Billy Beane) contribution.  He’d had the nerve to seize upon ideas rejected, or at least not taken too seriously… and put them into practice.”

Tang:  Tell us a little bit about your reading habits.

Thompson: I did not grow up as a reader. What turned me on to reading after graduating from college were some espionage and thriller books by Tom Clancy and John Grisham.

Now I like to read nonfiction books – history, especially during the era of industrialization, and biographies. I read about Andrew Carnegie and John D. Rockefeller. A recent book I read was The Wilderness Warrior: Theodore Roosevelt and the Crusade for America

Now I don’t spend as much time in books, but I read extensively web and magazine articles across a wide variety of topics.

To find reading materials, I read some book reviews and go to bookstore to browse.

Tang: Last, but not least, congratulations for your promotion. In January you were promoted from the Office Director for Policy Analysis, Research & Innovation to the Division Director for Policy, Safety & Strategic Initiatives. It was a big promotion. How has life changed for you? What are some of the new things or lessons you have learned in your new role that you would like to share?

Thompson: I am still in the learning phase. It’s a big learning curve for me – dealing with new responsibilities and new issues, getting to know the different offices within the Division and meeting new people. I enjoy working with the new team. It’s been great and fun. I am looking forward to the new challenges that come with the new position and responsibilities.

 

When work is no longer work

I had a great day at work today, doing something I really enjoy.

We celebrated the one year anniversary of the Commissioner’s Reading Corner at Minnesota Dept. of Transportation. We kicked off the first book discussion of the second season with Commissioner Tom Sorel leading the discussion on The M-Factor: How the Millennial Generation Is Rocking the Workplace. One of the authors, Lynne Lancaster joined us remotely from California in the live discussion.

For the first time, we hosted the event in the newly remodeled Library that had its grand reopening last December. With the more accessible and inviting space, we had the largest turnout of participation ever.

I felt excited about the event because I helped make it happen and helped facilitate the discussion. 

When you do something you love, it doesn’t feel work any more.

How Successful People Think – Book interview

I recently interviewed Tom Halverson, Mn/DOT Chief Financial Officer. We talked about the 8th book in the Commissioner’s Reading Corner Book of the Month series, How Successful People Think: Change Your Thinking, Change Your Life by John  Maxwell.

 

Tang: You became the new chief financial officer at Mn/DOT in February 2010 after working in private industry for over 30 years? What brought you to Minnesota and to Mn/DOT? 

Halverson: Halverson:  I had lived away from family for many years and had set a goal to return when I had reached 50.  It has been an absolute delight to be back home. 

I was intrigued to Mn/DOT by the leadership style, vision, direction set forth by Commissioner Tom Sorel. I saw this as a great opportunity to learn something new and make a contribution. 

Tang: How has it been going for you? What is the biggest challenge you face on your job and see in the public sector? 

Halverson: It has been great working with the Commissioner’s staff and people at Mn/DOT. I would say the biggest challenge is the public sector investment decision making and internal control processes lack the rigor and accountability I have seen in the private sector.    

Tang: Now let’s get to the book. Why did you pick this book? 

Halverson: I think the essence of the book is about change leadership. Being aware of our thoughts and our thinking process is the first step for change. 

I like books that are concise and to the point, this little book fits my taste in both content and style. 

Tang: Why is it important to know and understand how successful people think? 

Halverson: How people think makes a difference in how successful they can become. Like the author says, “If you change your thinking, you can change your life.”   

Tang: What are the different aspects of good thinking that successful thinkers have? 

Halverson: In the book, Maxwell talks about the following eleven skills of thinking: big-picture thinking, focused thinking, creative thinking, realistic thinking, strategic thinking, possibility thinking, reflective thinking, popular thinking, shared thinking, unselfish thinking, and bottom-line thinking. 

Tang:  Which aspect of these eleven thinking is most important in your mind? 

Halverson: Good thinking embodies all these different thinking skills. However, the big-picture and strategic thinking are the most critical ones in my mind. 

To be leaders, you have to be a big-picture thinker who can see what others see and don’t see. They can think beyond their day to day activities, see different perspectives, and have the maturity to provide leadership direction in the organizations. 

Another important one for me is the unselfish thinking. Unselfish thinking brings personal fulfillment, adds value to others, makes you part of something greater than yourself, and creates a legacy. When you mentor someone, give yourself to someone, it’s like planting a seed. The rewards will be multiplied. If you want to make a difference in someone’s life, in the organization and in the world, be an unselfish thinker. 

Tang: Do you have to possess all these thinking skills to be a good leader? 

Halverson: No, no one is perfect or good at everything. That’s why it is important for a leader to be aware of their strengths and weaknesses, and be surrounded by people who have different skills that can both supplement and complement a leader’s weakness. 

Tang: What do you think is your weak area when you evaluate yourself based on these eleven thinking skills? 

Halverson: Probably the creative thinking aspect. As someone with a financial background, I tend to be stronger on the practical and analytical side. Sometimes I get these light bulb moments after someone said something and I think to myself: “Why didn’t I think of that?” 

Tang: What is your leadership style? And what is your strength? 

Halverson: When I was younger, I had more of a dictatorial style.  But after 13 years of being in senior executive change management roles, I have learned to listen and to value collaborative teamwork. 

I like to think of myself as a change leader. I am a big-picture person. I am passionate about making a difference.  I like to bring experience to play and challenge the status quo, and go into uncharted territory. There are no boundaries and limitation in the thinking process. I like to be out there meeting frontline people, at the grassroots levels who are the driving force of the success and failure of the organization. 

A fundamental principle in my leadership is to listen, learn and lead. 

Tang: What advice do you have for young aspiring leaders?       

Halverson: Become a rounded person; be open minded; get exposed to different ideas and people; be willing to put yourself in positions outside your comfort zone; have broad based interests and go beyond what you know; be willing to challenge status quo; challenge yourself to find better ways to do things; understand your internal and external customers and their wants and needs, and do your best to meet them. You can’t do everything yourself, so surround yourself with people who can do better than you. 

Tang: Please share some quotes from the book that are very meaningful for you. 

Halverson: “The joy is in creating, not maintaining.” (p. 23)

 “None of us is as smart as all of us.” (p. 93)

Tang: Tell us a little bit about your reading habits. 

Halverson: I read everything that comes across my desk. But outside of work, I don’t do much reading. Regretfully reading is getting hard on my eyes.  Now my learning comes from interacting with other people. 

Tang: What do you love to do in your spare time? 

Halverson: I love to dance and golf. I love to be outdoors and do something with people. 

Tang: I heard you are very good at ballroom dancing. And thanks for being the first to sign up for Café Mn/DOT, a Mn/DOT version of “America’s Got Talent.” I am looking forward to your performance. Maybe you can teach some folds like me who don’t know how to dance.    

Halverson: I certainly can.

Leadership principle – book interview

I recently interviewed Mike Barnes, Mn/DOT Division Director for Engineering Services. We talked about the sixth book in the Commissioner’s Reading Corner Book of the Month series, The world’s most powerful leadership principle : how to become a servant leader by James C. Hunter.

 

 

Tang: Why did you pick this book?

Barnes: After I heard a talk by Commissioner Sorel on servant leadership, I read the first book by James Hunter titled “The Servant” and really liked it. It puts servant leadership into more of a story. I also liked Hunter’s writing style. So I picked his second book to learn the practical side of servant leadership principles.

Tang: What did you like about the book?

Barnes: The book is practical and helpful in both format and contents.

The first half of the book is about WHAT good leadership looks like, what servant leadership is, what the principles are. The second half of the book is about HOW to implement what you learned, the steps necessary to becoming an effective servant leader. It’s easy to read and understand.

The principles taught in the book relate to our everyday life and are applicable to everyone whether you are someone in a leadership role, or a parent, teacher, coach, etc.

Tang: What are the principles of leadership that Hunter talks about in the book?

Barnes: Hunter talks about the following eight principles of leadership: patience, kindness, humility, respect, selflessness, forgiveness, honest and commitment. He also does a great job comparing leadership and the action part of love.

Tang:  What are some ideas or concepts from the book that stood out for you?

Barnes:  Leadership is not management. You do not manage people. You manage things, and you lead people.

Leadership, love, and character are all about doing the right thing.

Leadership is influence. The foundation of leadership is not power, but authority and influence. They are built upon relationships, love, service and sacrifice.

One cannot love people without serving and sacrificing for them. When we serve and sacrifice for others, we build authority (influence), and when we build authority with people, when we can influence and inspire people to action, we become leaders.

The whole book and the idea of servant leadership can be boiled down to this: To lead is to serve.

Tang: What new things did you learn from reading this book?

Barnes:  I have read many different leadership books. What I found refreshing and interesting is that Hunter compares love and leadership, character and leadership and brings them all together. They are about the same thing – doing the right thing for others and for the common good.

Love is not just a feeling, more importantly, love is an action word. Love is a state not of the feelings, but of the will. It is the will, the choice, the willingness of a person to be attentive to the legitimate needs, best interests, and welfare of another regardless of how he happens to feel. That’s what love is really about. I hadn’t thought of love in this way as Hunter talks about in the book.

Tang: The idea of servant leadership has its origin in Christianity. In this book, Hunter references to Bible and Jesus as the great leader a few times. What would you say to people who have a different faith or are atheists and therefore might be put off by the religious tone in the book.

Barnes: I have read other books on servant leadership that have a much stronger religious overtone than this book. Yes, this book refers to Bible and Jesus a few times when it talks about love and serving others. But the book is about leadership and is targeted for the secular readership. The ideas and principles in the book are fundamental laws that are universal and unchanging. They apply to everyone regardless of your backgrounds and ideology. Everyone can benefit from the book.

Tang: The author talks about examples of great leaders who are well known around the world, such as Mother Teresa and Martin Luther King. Do you know someone in your own life who is a true leader?

Barnes: I think my grandmother exemplified the servant leadership principles. She loved our big family, church and community by serving and sacrificing. She has influenced and inspired me with her character and authority.

Also Dan Dorgan, Mn/DOT’s bridge engineer for many years and recently retired, is an excellent example of servant leader and set the example to follow.

Tang: Motivation is an important component of leadership. To influence and inspire people to action and greatness, you need to know how to motivate them. What can you as a leader do or what can Mn/DOT do to truly motivate employees?

Barnes: As Hunter says, true motivation is about lighting a fire within people, and moving them to action because they want to act. We need to understand the deeper needs that human beings all share – the need to be appreciated, recognized, and respected. We should take time to say thanks more often and find more ways to say thanks. People appreciate personal thanks, written thanks, public praise and promotion for good performance. That’s what we should do better.

Tang: Often times people go to leadership training, learn some great ideas, feel energized by the new knowledge. But afterwards, not much changes. As Hunter says, nobody becomes a better leader by reading a book or attending a class. We become leaders by applying our learning, knowledge, feedback and experience to our everyday lives. To become a better leader, one must be willing and motivated to change and grow. How do you plan to take what you learned to the next level?

Barnes:  I totally agree, head knowledge without application isn’t worth much. We can’t change overnight, but we can take small steps one at a time and make incremental change. I have sat down and created an action plan for myself. I need to work on myself every day. Building up character is a work in progress. We can never stop learning, change and grow if we want to be leaders.

Tang: Please share some quotes from the book that are very meaningful for you.

Barnes: “Leadership development and character development are one.” (p.23)

“Managers do things right while leaders do the right thing.” (p. 31)

”Management is what we do. Leadership is who we are.” (p. 32)

“To lead is to serve.” (p. 73)

Tang: Tell us a little bit about your reading habits.

Barnes: I read a lot while in military and in college. Basically I read two types of books. One is the technical and professional type of books. The other type is management/leadership and personal development related.

I have been reading more books since Commissioner Sorel came to Mn/DOT to try to stay ahead.

In terms of favorite books and authors, I don’t really have any. But I would say, Home Depot’s Home Improvement Series are my favorite how-to-do books as I enjoy working on fixing things around the house.

That’s Not What I Meant! – book interview

                                      

Here is an interview I had with Julie Skallman, Mn/DOT Division Director for State Aid, about the fifth book in the Commissioner’s Reading Corner Book of the Month series, That’s Not What I Meant!: How Conversational Style Makes or Breaks Relationships by Deborah Tannen.

Tang: Why did you pick this book?       

Julie: I am interested in learning about different communication styles and how to improve communication between people, especially people from different cultural backgrounds.

My daughter recently got married to a young man from India. I thought this book would be helpful in giving me some insight to be a better communicator and to be able to understand other people better. It’s very applicable to my personal life as well as professional life.

Tang: What did you like about the book?

Julie: The book uses real life examples that I can very well relate to. When I read some of the conversations used in the book, I could see myself or someone I know in there.

Tang: What new things did you learn from reading this book?

Julie: Being a woman and engineer, I like to be direct. Tell me exactly what you want me to do, and I will do it. So I can easily get frustrated with people who are not direct and don’t have the same conversational style as I have.

The book has a chapter on why we don’t say what we mean. It talks about two big payoffs to being understood without saying explicitly what we mean.

The first payoff is in rapport. Tannen says it is far better to get what we want, to be understood, without saying what we mean. It makes us feel the pleasure of being on the same wave length. This is the pleasure of those magical conversations when we say just a few words – or no words at all – and feel completely understood.

The second payoff is in self-defense. If what we want does not meet with a positive response, we can take it back what we meant. Indirectness provides a protective armor and avoids direct confrontation.

Now I see value in indirectness and have a better understanding of why some people use indirectness. I will get less frustrated with people who are not as direct as I want.

Tang: Give us another example of something you learned that is interesting and worth sharing?

Julie: Asking questions can be interpreted as either showing interest and appreciation, or being nosy and overbearing. Asking too many questions make some people feel interrogated, asking no questions make others feel ignored. On the other hand, some people welcome questions, because it shows you are interested in them and you make them feel important. And for people who value privacy, asking no questions shows that you respect their privacy. So there is a fine line here.

This tells us, when we ask people questions, it is good to consider what their cultural backgrounds and personalities are.

Tang: How has reading the book opened your mind and broadened your perspective in some way?

Julie: When we talk about differences and diversity in the workforce, we often think of immigrants and minorities, people who come from different countries and from different ethnic backgrounds. Yes, there is obviously a cross-cultural difference.

The book talks about cross-cultural communication between male and female. We could be growing up in the same neighborhood and even in the same house, and still have cross-cultural difference. So it made me think of diversity from a broader perspective.

Tang: How has this book changed your life in a positive way?

Julie: I grew up in a small town where I learned manners such as “Don’t talk in a loud voice,” and “Don’t interrupt conversations.” I have a relative who talks fast and interrupts others a lot. I used to think that she was rude and felt uncomfortable around her.

But now I realized that we are just different in how we use conversational signals – pacing and pausing, loudness, pitch and intonation.

Tannen says we almost never make deliberate decisions about whether to raise or lower our voice and pitch, whether to speed up or slow down. But these are the signals by which we interpret each other’s meaning and comments. When speakers have different habits about how and when to use conversational signals, it can cause frustrations and problems.

Because I am a soft speaker and don’t consider it appropriate to interrupt, I can come across as not assertive and indecisive in the workplace with people who are different. Now that I am aware of the different conversational styles and signals, I feel more comfortable to speak up and to get my points across.

Tang: Please share a quote from the book that you like.

Julie: “To many women, the relationship is working as long as they can talk things out. To many men, the relationship isn’t working out if they have to keep working it over. If she keeps trying to get talks going to save the relationship, and he keeps trying to avoid them because he sees them as weakening it, then each other’s efforts to preserve the relationship appear to the other as reckless endangerment.” (chap. 8, Talk in the Intimate Relationship: His and Hers, From Children to Grown Ups)

Tang: Tell us a little bit about your reading habits.

Julie: My mother was a voracious reader. So I grew up with reading. I usually read two books a week. I always have a book with me in my bag.

I enjoy reading science fiction, fantasy and mysteries. For me, reading is relaxing. It’s the best way to escape from the stressful reality.

Two of my favorite local Minnesota authors are Vince Flynn and John Sanford. I also like Janet Evanovich. She uses a lot of humor in her mystery books. If you need a good laugh, read her books.

 

Creating Magic – book interview

This week I interviewed Rebecca Fabunmi, Mn/DOT Special Assistant to Commissioner/Deputy Commissioner. We talked about the fourth book in the Commissioner’s Reading Corner Book of the Month series, Creating Magic: 10 Common Sense Leadership Strategies from a Life at Disney by Lee Cockerell.

Tang: Why did you pick this book?

Rebecca: Even though I am an engineer by training, I am also very creative. I like to create things, such as hand-made cards and other gifts. I used to dance and play music instrument. I like to write poems and stories. So this title “Creating Magic” was very appealing to me.

Tang: What did you like about the book?

Rebecca: I like the author’s style of writing. He shares his life journey, where he comes from. He uses examples from his own life, both his achievements and mistakes, to illustrate his points.

I like the author’s honesty in sharing his failures and mistakes. I found that I learn the most in my mistakes.

Tang: In the book Cockerell talks about 10 common sense leadership strategies: remember everyone is important, break the mold, make your people your brand, create magic through training, eliminate hassles, learn the truth, burn the free fuel, stay ahead of the pack, be careful what you say and do, develop character. Which strategy do you think is mostly needed at Mn/DOT?

Rebecca: The 10 strategies are all important. I would say the first one, everyone is important, tops my list.

We need to foster a caring, respectful, people-oriented culture within Mn/DOT. As Cockerell says, when you take care of your people, they will take care of your business, not because they have to, but because they want to.

Cockerell uses the acronym RAVE for Respect, Appreciate, and Value Everyone. No matter what job each one of us does at Mn/DOT, we are all special and important.

Being a leader means you have to get to know everyone on your team, reach out to everyone, respect and appreciate everyone, connect with and care about people, make yourself accessible and available, listen to understand, be a good communicator, and don’t micromanage. It’s good to involve people in the decision-making process, and give them responsibilities and authorities to make certain decisions.

Tang: What other strategies would you like to highlight here?

Rebecca: Make your people your brand and create magic through training.

People are the most important assets in any organization. Cockerell says you can’t achieve true excellence unless you attract, develop and keep great people.

We need people who have competencies in technical, management, technological and leadership areas. We should look for people in unlikely places.

We need to give people resources and tools they need to excel by developing effective training processes and learning opportunities.

As a leader, being a teacher, coach, counselor and mentor is far more effective than just being a boss.

Tang: What challenges do you see in implementing some of the 10 strategies at Mn/DOT?

Rebecca: As a state agency funded by tax dollars, we have to deal with the public misconception of misuse or abuse of tax money. This can at times lead to creating a fear based mentality. There are a lot of things we can’t do that the private sectors do well, such as have social and special events to get people together, and to celebrate achievements.

Tang: What can we do about it?

Rebecca: We should encourage people to do things that can create a community and a culture of belonging. It’s good to invest in people, in their development and well being as a whole person.

Mn/DOT should do more for employee recognition and appreciation. When we give out achievement awards, we can make it a bigger deal instead of keeping it like a secret. Share the success stories in Newsline so people know why someone gets an achievement award and so they can get inspired.

Tang: What other suggestions do you have?

Rebecca: We have a common purpose and vision at MnDOT. I believe manager’s ability to be more accessible to employees, getting employees involved in the decision making process and be more transparent always make an incredible difference that is reflected in productivity and one’s desire to come to work. Also having more one-on-one conversations to connect and get feedback on a regular basis, not just when there is a problem that needs to be dealt with.

Tang: Cockerell talks about giving people a purpose, not just jobs. I know you worked on the Mn/DOT strategic vision with a group of Seeds workers in 2008. How important is the vision?

Rebecca: Communicating our vision and mission to the frontline employees is very important. I agree with Cockerell. If we can connect our daily work with our organizational vision, our mission, see our own work in the bigger picture, and have a purpose in what we do, then our work becomes more meaningful. We work collectively to make Mn/DOT a better place, and to provide a safe and effective transportation infrastructure to the citizens.

Tang: Disney has a culture of inclusion and diversity. I know you have a diverse background yourself. What is your experience at Mn/DOT and how are we doing in this aspect?

Rebecca: I was born in Lagos, Nigeria to a British Mother and a Nigerian Father. We came to the U.S. when I was three years old. I have lived in Massachusetts and Hawaii. Diversity is a natural part of my life.

I am a product of the Seeds Program at Mn/DOT. I came to Mn/DOT as a Seeds student and stayed on after graduation. Mn/DOT is a great place to work. I believe Mn/DOT is hard at being inclusive. However, we can always do better.

Tang: Please share a quote from the book that you like.

Rebecca: (p.81) “…excellent structure has built-in adaptability. If you have created a culture of change, in which everyone from the top to the bottom is empowered to find creative ways to improve the organization, you’ll be better able to adjust to unexpected events and emergencies.”

Tang: Tell us a little bit about your reading habits.

Rebecca: Both of my parents were educated in the U.S. They valued education. My mother was an avid reader. When I grew up, I always got books as presents from my parents. My life has always been around books and reading.

I like to read self-development books. I also like to read fiction with good stories. I plan to write a book some day. But I am not saying more about it at this time.

I wish I would read more history and classics.

Tang: You just graduated from the Executive MBA program at the University of Minnesota Carlson School of Management in Minneapolis. Congratulations!

Rebecca: Thank you. For two years I worked full time and went to school full time. Now I feel relieved that I have only one full-time job. I am also excited to put my new learned knowledge to work at Mn/DOT.

 

Lincoln on Leadership – book interview

I recently interviewed Serge Phillips, Mn/DOT federal relations manager. We talked about the third book in the Commissioner’s Reading Corner Book of the Month series, Lincoln on Leadership: Executive Strategies for Tough Times by Donald T. Phillips.

     

Tang: Why did you pick this book?

Phillips: I like to read about historical subjects and biographies.
Lincoln is considered by many as the greatest president and leader in our country. A lot has been written about him. He has become such a heroic and mythical persona that his actual persona can be overshadowed. I wanted to find out what really made him such a great president and leader.

Tang: So what did you learn from the book?

Phillips: Lincoln became a president at a critical time in this country. By the time Lincoln took office, seven states had seceded from the Union to form the Confederate States of America. Ten days before he took the oath of office, Jefferson Davis was sworn in as president of the Confederacy. President Buchanan had given up hope of holding the country together.

Under Lincoln’s extraordinary leadership, he was able to overcome the nightmare he inherited. He held the divided nation together and abolished slavery.

The characters and qualities that Lincoln possessed – honesty, integrity, vision and decisiveness, empathy for the common man, devotion to the rights of individuals, commitment to the Constitution and liberty and equality – are the foundations of his extraordinary leadership abilities that contributed to his remarkable accomplishments.

Tang: What did you like about the book?

Phillips: The book is good at emphasizing Lincoln’s leadership principles. It provides examples of his principles in four categories: people, character, endeavor and communication.

Tang: What new things did you learn from reading this book?

Phillips: Lincoln was the only U.S. president to hold a patent (for a method to make grounded boats more buoyant). You can read about it at this website.

Lincoln was also a very humorous president. He wrote his own speeches and over a thousand of letters.

Lincoln was a man of paradoxes. He was consistent yet flexible. He valued security yet dared to take risks. He controlled his emotions so they remained private. He wrote out harsh letters but did not send them out.

Tang: What part of this book inspired you most?

Phillips: When Lincoln took the oath as the nation’s 16th president, he was relatively unknown. He was the first Republican president, a Washington outsider, and viewed as completely ill-equipped and unable to handle the presidency. He had little respect in Washington except for his most loyal supporters. Even his cabinet members considered him a figurehead whom they could control.

Yet Lincoln demonstrated that he possessed the leadership qualities and abilities necessary to turn the situation around and to save the nation.

As a great leader, Lincoln is an inspiration for many people, including our current president Obama.

Tang: What are some ideas that you can use in your work or daily life?

Phillips: Lincoln had an open door policy and was very approachable. It was relatively easy to visit him at the White House. He enjoyed talking to people, and telling anecdotes. He often used humor to solve difficult situations.

Lincoln was good at building strong alliances on both personal and professional levels. He gained trust, respect, loyalty and commitment by taking the time to talking and listen to people, mentoring and empowering people and showing compassion. He treated his subordinates as equals.

Lincoln was a good leader, because he persuaded rather than coerced people to get results. He made requests or suggestions rather than issuing orders. He discouraged litigation and encouraged compromise.

Lincoln encouraged innovation by making allowances for failure.

Lincoln knew how to solve problems by bringing all feuding parties together to the table and let them work things out, until peace is made.

A good leader is someone who gives credit where credit is due and accepts responsibility when things go wrong.

Tang: Please share a quote from the book that you like.

Phillips: “I shall do nothing in malice. What I deal with is too vast for malicious dealing.”

Tang: Has reading this book changed you in any way?

Phillips: It rekindled my interest in reading more biographies of famous people. You can learn so much from other people. It also reminded me of Plutarch’s Parallel Lives. Parallel Lives is a series of biographies of famous Greeks and Romans, arranged in pairs to illuminate their moral virtues and vices.

Tang: Tell us a little bit about your reading habits.

Phillips: I like to read newspapers. I read local papers as well as some national papers such as Washington Post and New York Times.

In addition to read history and biographies, I also like to read fiction and English translations of works from all over the world.

Tang: Any other thoughts regarding the book, Commissioner’s Reading Corner or reading in general?

Phillips: Reading helps me learn and gain better understanding of certain subjects. It also helps me relax.

I like the Commissioner’s Reading Corner idea. Through reading the books Commissioner recommended, we get some understanding of what his leadership style is based on.

Related posts:

Getting Past No (3/26/2010)
Letters from Leaders (2/24/2010)

Advice from leaders

Henry Dormann’s book Letters from leaders: Personal Advice for Tomorrow’s Leaders from the World’s Most Influential People is a collection of letters and advice from some of the most successful leaders around the world.

I read the book early in January. Honestly, I don’t remember much any more. But yesterday when I reviewed the book shortly before the book discussion, the following letters jumped at me.

In the letter by the 39th president Jimmy Carter titled Expand your hearts and minds, he wrote: “I would say try new things. Don’t restrict your lives. Don’t live encapsulated in a cocoon just with people like you who speak the same language, or look the same, or sing the same song, or worship the same way, but constantly explore new ideas and new experiences.”

Several leaders shared the same advice on taking risks.

William Harrison said: “Work hard. Take risks. Everyone can be a leader. Taking risks is very important. You should take risks all the time to improve and to prove yourself.”

Muriel Siebert said: “Take stands, take risks, take responsibility. You create opportunities by performing, not complaining. You see an opportunity and step up to the plate.”

I am not a big risk taker. I admire people who are. Having the courage to take risks and step out of the comfort zone is something I need to be better at.

In the letter by Muhammad Ali, he wrote: “Most of all, I believe in God and the wisdom he has for what my life should be.”

As a former atheist growing up in a communist country, believing not in someone, a human being, but in an invisible God, was a big challenge and change for me. So when I read about famous and successful people and find that they believe in God, that is encouraging and reaffirming for me.

Another letter I like talks about giving back. “It’s important to give back to the community in which you live and work.” “Giving back is more than an obligation, it’s a privilege.”

Indeed, people who can share their time, treasure and talent are privileged.

 

Taking risk

Today I stepped out of my comfort zone and did something I had not done before.

I was asked by our Mn/DOT commissioner Tom Sorel to co-facilitate with him a book discussion with in-house and remote audience.

Now I have been working on the Commissioner’s Reading Corner  project for a while and was really looking forward to this kick-off of the monthly book discussions today. But to facilitate a discussion and speak in front of the public was not something I felt comfortable with. While writing is easy for me, the thought of speaking English (which is not my native language) in front of people made me a little nervous. I was afraid of making mistakes.

But then I decided to take one of the advices from the first book to be discussed today, which is to take the risk, take the opportunity and give it a try. I told myself, if I make foolish mistakes or make a fool of myself, so what? This is April Fool’s Day. I have an excuse.

Once I took on the challenge, I went right to work. I didn’t have much time to prepare.

I quickly wrote down the things I wanted to say as an introduction. And I reviewed the book again and made notes and comments to share at the book discussion.

With my notes in hand, I felt more confident to face the unknown.

The one-hour discussion turned out to be great. In fact I was not nervous as I expected. I think Commissioner Sorel is so fun and easygoing that he can put people at ease. The feedback I got has been very positive and encouraging.

In case you are wondering, why Mn/DOT has this Commissioner’s Reading Corner Book of the Month discussions and what the purpose is, here is the reason.

Leadership is one of the strategic directions in Mn/DOT strategic vision. Under leadership it says “Empower all employees to be leaders and ambassadors for MnDOT.” Our Commissioner’s Reading Corner Book of the Month discussions offer an opportunity to collectively engage employees in developing leadership skills.

In my 2/24 post, I already shared Commissioner Sorel’s comments on the first book in the series Letters from leaders: Personal Advice for Tomorrow’s Leaders from the World’s Most Influential People by Henry Dormann. Tomorrow I will share a few comments I have.

 

Getting Past No – book Interview

I recently interviewed Deb Ledvina, a Mn/DOT employee since 1992 and an attorney who was appointed by Commissioner Sorel to serve as Mn/DOT’s first ombudsman in September 2008. We talked about the second book in the Commissioner’s Reading Corner Book of the Month series, Getting Past No: Negotiating in Difficult Situations by William Ury.

Tang: Why did you pick this book?   

Ledvina: I read this book almost 20 years ago. It was such a good book, it stuck in my mind. So when Commissioner and I were talking about books for Commissioner’s Reading Corner, this one come to my mind. We both read it and liked it. And the topic of the book is so relevant to the work I do at Mn/DOT, it’s just a perfect fit.

Tang: What do you like the best about the book?

Ledvina: The book filled a void in other leadership books by offering a practical, step-by-step approach to problem solving. It’s like a recipe book or checklist I can follow easily. It helps me navigate through a problem or an issue and find solutions with more confidence and ease. The ideas and steps in the book are really helpful in all aspects of our work and personal lives.

Tang: What are some ideas that you found helpful?

Ledvina: I am an action oriented person and tend to react a lot.

The first of five strategies in the joint problem-solving process is “Don’t react: go to the balcony.” It means to distance yourself from your natural impulses and emotions, to control your behavior and reaction. Buy yourself time to think. Regain your mental balance. Instead of getting mad or getting even, concentrate on getting what you want. Don’t make important decisions on the spot.

Going to the balcony gives a useful image for getting perspective on the situation: imagine yourself standing on a balcony looking down on your negotiation.

Tang: Can you name one new thing you learned from this book that’s empowering?

Ledvina: Forget the old saying: “My way or the highway” and don’t use power play.

In part II, chapter 5, it talks about using power to educate. The key mistake we make when we feel frustrated is to abandon the problem-solving game and turn to the power game instead.

Instead of seeking victory, aim for mutual satisfaction. Don’t use power to impose your terms on them. Use your power to educate the other side that the only way for them to win is for both of you to win together.

Tang: How has reading this book changed you in a positive way?

Ledvina: I know every disagreement can be worked out, almost anything can be resolved if we approach it from this joint problem-solving perspective. As I re-read this book, it really inspired me again and gave me more energy to do my job.

Tang: Please share a few passages from the book that left a big impression on you.

Ledvina: Negotiation is joint problem-solving. “It is soft on the people, hard on the problem. Instead of attacking each other, you jointly attack the problem. Instead of glowering across the table, you sit next to each other facing your common problem. In short, you turn fact-to-face confrontation into side-by-side problem-solving.” – Overview on p. 5

“Breakthrough negotiation is the opposite of imposing your position on the other side. Rather than pounding in a new idea from the outside, you encourage them to reach for it from within. Rather than telling them what to do, you let them figure it out. Rather than pressuring them to change their mind, you create an environment in which they can learn. Only they can break through their own resistance, your job is to help them. ” – Overview on p. 11
 

Tang: Tell us a little bit about your reading habits.

Ledvina: In recent years, I listen to more books on the tape in my car than read print books, though I still read every night. I found I am an auditory/verbal learner. I process information better by listening.
Mostly I read self-help books, because I want to be the best person I can be and do the best I can do. 

Related articles:

Interview with Mn/DOT Commissioner Tom Sorel 

 

Interview with MnDOT Commissioner Tom Sorel

Recently I have the pleasure of working with Minnesota Dept. of Transportation Commissioner Tom Sorel and his staff to create the Commissioners’ Reading Corner to promote reading, learning, and servant leadership within MnDOT.

Sorel’s article “Enhancing our leadership skills, one book at a time,” a list of his recommended books on leadership, and my interview with him on the first book in the series titled “Drawing leadership inspiration from Muhammad Ali and other” are available in the Feb. 24, 2010 issue of MnDOT Newsline, a biweekly employee e-newsletter posted on the MnDOT Newsline website.

More information including my complete interview with Sorel on reading is posted on the MnDOT’s internal website which is not accessible to the general public. I have posted it below.

A previous interview I did with Sorel published in Woodbury Bulletin on June 11, 2008 titled “Meet the new MnDOT commish” can be view here.

I created an account on www.Goodreads.com and posted the list of Sorel’s recommended books here.

Interview with Commissioner Tom Sorel

2/8/2010

Tang: Commissioner, I know you are an avid reader. You read a lot and often recommend books to others at meetings. What has influenced you to be a reader?

Sorel: I was a typical boy while growing up. I was active in sports and other things. I didn’t read a lot. Reading came to me later in life.

Tang: What was the turning point?

Sorel: The turning point came when I was working on my MBA at Thomas College in Maine. I had to read a lot of books on leadership, management, organizational development, business strategy, etc. Reading expanded my mind to other areas. At one point in my life I even read a fair amount of poetry. The more I read, the more I enjoy reading. I became addicted to it.

Tang: When it comes to reading, who has influenced you the most?

Sorel: When I was at FHWA, I noticed that I respected certain kinds of people who had some common traits. They were leaders in upper management who were avid readers and good storytellers, people like Federal Highway Administrators Thomas Larson and Rick Capka, U.S. Secretaries of Transportation Rodney Slater and Mary Peters. Because of them, I was inspired to read more.

Tang: How has reading and books helped shape your thinking and your life?

Sorel: When I read, I pick up thoughts and ideas that apply to work or personal life. Reading about the journey of others can increase knowledge, enrich lives and even save marriages. Reading makes me a better rounded person, positively affecting my work and family life. I am a better leader, a better communicator, a better husband and a better father because of continuous reading, reflection, and learning.

Tang: Tell us a little bit about your reading habits.

Sorel: I read every day, and more when I travel. I read trade publications to keep myself informed about what’s going on in the industry. I often take my 8 year old son to book stores (he reads everything there is to read about the Vikings!) and pick some books on leadership for myself while we’re there.

Tang: Do you have any favorite author?

Sorel: Not really. I will generally pick up a book for the topic. One of my favorite business books is “Nuts! Southwest Airlines’ Crazy Recipe for Business and Personal Success.” For leisure reading, I like mystery, and my favorite author is James Patterson.

Tang: What do you want to achieve with this Commissioner’s Reading Corner?

Sorel: I want to encourage Commissioner’s staff and all MnDOT employees to read or read more, to help MnDOT become a learning organization. I would like this to reflect what we are trying to do at MnDOT, to build servant leadership and to serve the citizens in Minnesota.

I hope the Commissioner’s Reading Corner can provide a central place, a focal point for people to find books, and provide a more personal and safe environment for people to come together to share their thoughts and ideas. It will also provide an environment for people to “explore” and expand their thinking on various topics.

On the 1st recommended book:

Letters from leaders: personal advice for tomorrow’s leaders from the world’s most influential people by Henry Dormann, 2009.

Tang: Why did you pick Letters from Leaders as your first recommended book in the series?

Sorel: This book is a collection of letters and advice from some of the most successful leaders around the world. Each letter is very short. It’s easy to read and discuss. So I think it is a good start.

Tang: What part of this book inspired you the most? Can you share some quotes from the book that struck you personally, left a big impression and made you reread it, pause and think for a moment.

Sorel: Three individuals and their letters stand out for me.

Muhammad Ali was my hero when I was a boy. He talks about life as a journey and a great adventure. We should have fun and laugh. He says:” I worked hard and then worked some more, trying to be the best that I could possibly be at what I was doing. I learned that tough times are a part of our journey in this life, but that challenges make life interesting. Even though it can be painful and frightening at the time, the greater the obstacle, the more glorious the moment of success… It is also important to have fun. I enjoyed my life. No matter where I was or what I was doing, I took the positive from the experience and lived in the moment, connecting with the people around.”

Dalai Lama talks about love and compassion that we don’t hear much in the business world: “The key to a happier world is the growth of compassion. We do not need to become religious, nor do we need to believe in an ideology. What is necessary is for each of us to develop our good human qualities. We must all learn to work not just for our own self, family, or nation, but for the benefit of all humankind.”

US Congress representative Diana DeGette talks about the benefit of changing lives. She says: “Whatever your interest is – whether science, public health, military affairs, or the environment – you can immerse yourself and have a fulfilling career that also has the benefit of changing lives.”

Tang: How has reading this book opened your mind and broadened your perspective?

Sorel: It made me think what I want my legacy to be. I want to share knowledge. I feel a sense of social responsibility and obligation to share what I have learned and know, to pass on the knowledge to the younger generation, at the same time learning from them. We are all leaders in some way, with opportunities to influence and change lives.

Tang: Thank you so much for sharing your thoughts and knowledge. I am looking forward to reading with you, learning and growing, and making Mn/DOT a learning and growing organization.

Sorel: I am very excited about this new initiative.